How to Effectively Manage a Board Meeting

Management of Board meetings covers the entire process before, during and after a board of directors meeting. This includes the decision-making process, votes and notes, as well as risks and meeting agenda items. If you implement the right methods you can ensure that your board meetings focus on their intended purpose: making decisions on strategies for the company, and defining the way teams follow those strategies.

To ensure that discussions are productive, stick to your agenda and limit the amount of time you spend on reports. Limiting the virtual data room number of executive presentations by inviting only top executives to just one or two agenda points allows for more detailed discussions on the most crucial strategic issues and gives executives the opportunity to provide feedback directly to the board.

Encourage board members to discuss a topic during the meeting. This will save valuable time during the meeting and allow everyone to focus on the key issues that are at hand. Distractions from discussions topics can quickly take the entire board session particularly during the course of an agenda item. To reduce this make sure that attendees push issues that aren’t relevant to the current discussion to the “parking lot.” When the meeting is concluded and the parking lot is inspected, go over the meeting and determine what should be further researched and added to the following agenda, or delegated as the task.

Utilize software that is result-driven to record and save all information related to the meeting. Choose a user interface with a simple design and seamless integrations to make it simple for your attendees to join the meeting and remain focused.