How to Evaluate Board Software

Board portal software can make meetings more efficient and productive, regardless of whether you are using it for your board or for the entire organization. You can streamline and simplify everything from board meeting agendas to clear, accurate meeting minutes with one easy-to-use solution that’s accessible anytime and anywhere, on any device.

Find out what your board’s needs are. For example, a key factor for boards that adopt online tools for managing their boards is security. Emailing board documents and sharing them with free software like Dropbox best data room service could result in data security breaches and unauthorised access. Board members and corporate secrecy also seek efficiency improvements through a more convenient and secure way to manage and exchange information.

Examine the strengths of the different solutions with a tool such as SelectHub’s Board Satisfaction Rating. This tool provides an average score based on reviews on well-known software review websites. Additionally, you can establish an evaluation team comprised of board members (chairs and administrators) to look for known or existing solutions that address their issues. The evaluation process should focus on the entire board cycle to maximize net benefits.

Verify the availability of vital features, such as agenda-building and planning tools, document storage with unlimited space for meeting materials and additional corporate documents such as board book templates including e-signatures, discussion, and chat functions, as well as direct communication channels with directors. Also, discover if the solution integrates with top calendar applications and other third-party applications to facilitate the scheduling of meetings collaboration, document management and follow-up.