Preparing For Your Board Meeting

Conducting a board meeting can be time-consuming, complicated and require a lot of effort. Many of the manual processes that were necessary to send materials for the board, recording the attendees, writing minutes, and arranging teleconferencing, have been digitized. This makes it easier to plan for meetings.

The first step in preparing for your board meeting is to examine the most important issues that will be discussed and then create an agenda. This agenda should be distributed out to all attendees and should contain the financials of the business as well as any presentation material that needs to be reviewed prior to the meeting. This will allow your board members to prepare for the discussion during the meeting. This will also stop you from having to spend the majority of the board meeting discussing specifics that could have been covered beforehand.

The pre-meeting packet should include any reports prepared by committee chairpersons or other board members in advance. You should also distribute the minutes that you have approved of previous board meetings to be reviewed and distributed. Not least, note down a draft version of the current meeting’s minutes while it’s fresh in https://boardmeetingsonline.blog/organizing-and-preparing-for-your-board-meeting your mind.

The day prior to the board meeting, remove any notices of meetings that are public and check with the venue to confirm that it’s available and accessible. It should also have any AV equipment that you may require. Also, make sure all directors have been invited to attend the meeting and have the option to join, either in person or via remote.